Lost files, damaged equipment, confused employees; without a plan, commercial relocation can get messy. Here are five tips to help you prepare for moving offices.

Start planning today!

1. Draft a Timeline

Start planning your office relocation six months before moving day. Establish a timeline and create a moving checklist.
Determine when you need to move based on important company dates. Avoid moving offices on a day that will disrupt important events. Review your lease to avoid overlapping rent payments.
Update your address with Google My Business and the US Postal Service. Inform clients and the IRS ahead of time as well.
Let employees know you’re moving into a new office during this time. When drafting the announcement, provide key dates. Ask your employees if they have any questions or concerns.

2. Identify Costs

Before hiring commercial movers, set and review your budget. Your budget should include the rent (for your current and future location). You might need to calculate the cost of utilities, insurance, and storage fees.
3. Visit the New Office
Visit your new office space to determine if you need to make changes or repairs before moving your business. For example, you might need to paint. List any damaged areas to allow your new landlord time to make repairs.

4. Hire Professionals
There are over 17,100 moving service businesses in the US. Begin packing long before your moving date. Otherwise, choose a moving company that offers packing and storage services.

5. Get Moving
A week before moving into a new business, update your address on- and offline. Review your to-do list and consult your task force to ensure everything is on schedule. Do a final walkthrough of your current offices on the day of the move. Make sure you don’t forget anything!

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